Soho Gyms Privacy Policy

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Ovalhouse Limited, Registered Office; Soho Gyms, Empire Square, Long Lane, London, SE1 4NA.
Registered in England & Wales number 1709244.

At Soho Gyms we recognise that privacy is very important, and we are committed to protecting the personal information we collect from you. This policy informs all users about the collection, use and sharing of any personal information we collect from you or that you provide to us, and how it will be protected by us. We hope this will help you make an informed decision about sharing personal information with us.

Personal information you give us when visiting our gyms, website & mobile app

We collect information about you when you register inany of our gyms, on our website and mobile app, when making a purchase or reservation or by corresponding with us by phone, e-mail or otherwise. The information you give us may include your name, date of birth, gender, address, e-mail address, phone number, photograph, bank details and credit/debit card details. We keep a record of your attendance and when using our gyms CCTV is being recorded for security purposes.

Security & monitoring system

CCTV is installed in public areas (excluding changing areas). Recordings are stored for a maximum of 30 days for security purposes. More information on security and monitoring at Soho Gyms Lewisham is available here, http://sohogyms.com/security-and-monitoring-systems/.

Personal information we collect about you when you visit www.sohogyms.com

Soho Gyms' servers automatically record information when you visit our website, including the URL, IP address, browser type and language, and the date and time of your request.

Use of cookies

Cookies are small text files that are placed on your computer by the websites you visit. They’re widely used to make websites work, or work more efficiently, and to provide information to the owners of the site.

Google analytics cookies

These cookies are used to collect information about how you use our website. We use this information to compile reports that help us improve the site and its content. The cookies collect anonymous information, such as the number of visitors to the site, where you've arrived from and the pages you've looked at.

Soho Gyms site cookie acceptance

This cookie is used to record whether a visitor has accepted the website's use of cookies.

Content management system cookie

This cookie is set by our content management system upon arrival on our website. It is used to pass data necessary for functionality between pages of the site.  It is not used to track or gather any personal information. This cookie is deleted when a user closes their browser.

Members' login tracking cookie

This cookie is used to remember your Soho Gyms member login information, to keep you logged in while you're browsing the members' site.
Most web browsers allow some control of many cookies, via the browser settings. To find out more about cookies, including how to see what cookies have been set, and how to manage or delete them, visit www.allaboutcookies.org

Why we collect personal information from you

To provide you with information about products and services that we, believe will be of interest to you (i.e. monthly newsletterand the latest offers). We will only do this with your consent. You can withdraw your consent at any time by changing your marketing preferences or unsubscribing using the link at the bottom of the emails we send you (this could either be an “unsubscribe” link or a “manage my preferences” link).

How we use the information we collect

We will only use your personal information to administer your account and to provide the products and services you have requested from us. We may also use personal information for auditing, research and analysis to operate and improve sohogyms.com technologies and Soho Gyms services. Soho Gyms processes personal information on our servers in the United Kingdom.

Keeping your information secure

Our website is scanned on a regular basis for security holes and known vulnerabilities in order to make your visit to our site as safe as possible.All transactions are processed through our secure payment processing provider, Mastercard, whose privacy statement is here, https://www.mastercard.us/en-us/about-mastercard/what-we-do/privacy.html.

Your personal information is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems and are required to keep the information confidential.

Third party service providers & business partners

We have business partners and employ other companies and individuals to perform certain functions on our behalf. Examples include sending postal mail, e-mail, surveys, providing marketing assistance and providing debt collection assistance. Third party service providers have access to personal information needed to perform their functions but may not use it for other purposes. Further, they must process the personal information in accordance with this Privacy Policy and as permitted by the UK's Data Protection.

We may also need to disclose your information if required to do so by law.

Updating or accessing your personal information

You have the right to access and update personal information held about you. If you want to inquire about any personal information we may have about you, you can do so by sending us a written request by letter or email to the addresses set out in the “contact us” section below.

You may request that we correct, cancel, and/or stop processing or using personal information that we hold about you. If we agree that the personal information is incorrect, or that the processing should be stopped, we will delete or correct the personal information. If we do not agree that the personal information is incorrect we will tell you that we do not agree, explain our refusal to you and record the fact that you consider that personal information to be incorrect in the relevant file(s).

You can read more about your rights, including the circumstances in which they apply, in the Guidance from the UK Information Commissioner’s Office (ICO) https://ico.org.uk/for-the-public. You also have the right to complain about our use of personal data to the ICO. You can do these by contacting the ICO via their website https://ico.org.uk/concerns or by calling 0303 123 1113.

If you would like to speak to us in relation to any of your rights, please contact us.

Changes to this policy

Just as our business changes constantly, this policy may also change. You should check this page from time to time to ensure that you are happy with any changes.

Contact us

If there are any questions or comments regarding this policy, you may contact us either by email to dataprotection@sohogyms.com, or by post to Data Protection, Soho Gyms Head Office, 13-16 Empire Square, Long Lane, London, SE1 4NA.

Updated May 2018